Group facilitator resources
Templates, guides and other resources to support group activities, including ‘Event planning’ guide and templates, and ‘How to’ guides for event ticketing, promotion and H&S plans.
‘How to’ guides - notes, ideas and instructions for specific aspects of event planning
How to: Humanitx ticketing
Information about setting up ticketing for your event using Humanitix.
Open guide: How to: Humanitix Ticketing.pdf
How to: Advertise an event
Information and ideas about how to advertise your event using Facebook, as well as ideas for emails to send prior to your event taking place and after your event.
Open guide: How to: Advertise your Event.pdf
How to: H&S plan
Information on what your responsibilities are and what you need to plan for your event.
Open guide: How to: H&S Plan.pdf
Example H&S plan
Use this H&S assessment as a template when planning H&S for your event, fill in and replace with your own information and details of locations, etc.
Open file: EXAMPLE H&S Risk Assessment - Event.DOCX
How to: Design a flyer
Information and ideas on ways to create a flyer for your event using Canva and Word.
Open guide: How to: Flyer Design with Canva & Word.pdf
Event planning - event planning guide and templates
Event planning guide
Use this guide to help you work through the templates and ensure your event runs smoothly. Step by step suggestions.
Open file: QS Event Planning Guide.pdf
1) Questions for planning on-farm activities
Use these 17 questions to help determine the context, structure and content for your event.
Open file: 1. Questions for Planning On-Farm Activities.DOCX
2) Event programme TEMPLATE
Use this template to help you plan the programme for your event.
Open file: 2. Event Programme TEMPLATE.DOCX
3) Event tasks TEMPLATE
Use this template to help you identify tasks and to-dos for your event at every stage of the planning and on the day.
Open file: 3. Event Tasks TEMPLATE.DOCX
4) Regional event support request and report
Use this form to apply for funding for your event from Quorum Sense.
5) Event H&S risk assessment TEMPLATE
Use this template to help you identify H&S risks for your event and prepare a plan to be used at the briefing before your event starts.
Open file: 5. Event H&S Risk Assessment TEMPLATE.DOCX
6) Field day feedback form EXAMPLE
Feedback is important to give you a good understanding of if your event was successful. Use this as an example form to get feedback from your participants.
Open file: 6. Field Day Feedback Form EXAMPLE.DOCX
7) Event runsheet TEMPLATE
Use this template to help you plan a run sheet for your event.
Open file: 7. Event Runsheet TEMPLATE.DOCX
8) Group-programme review TEMPLATE
Use this template to reflect on your event and your group, what’s going well, where improvements could be made, it will help you decide on what to do next!
Open file: 8. Group-Programme Review TEMPLATE.DOCX
9) Farm info TEMPLATE
Use this template to gather information on the farm you plan to visit for your event, this information can then be shared with event participants either on the day or beforehand so they have some background on the host farm and farmer for context.
Open file: 9. Farm Info TEMPLATE.DOCX